Preserve the evidence that supports the decision and the conditions that could change it. A committee should be able to reproduce the important figures without guessing which spreadsheet or proposal was approved.
- One-page recommendation: proceed, proceed on conditions, reprice, defer or decline.
- Mandate, property facts, ownership role and decision authority.
- Reconciled operating baseline and consistent definitions of NOI, reserves and owner cash.
- Base and downside cases with dated source references and explicitly labelled assumptions.
- Complete capital, funding and monthly liquidity schedules.
- Operator/brand/financing comparisons relevant to the decision.
- Technical and legal findings, scope limitations and required consents.
- Conditions register: issue, evidence needed, accountable person, deadline and consequence if unmet.
- Decision record, dissenting views, approval limits and a named transition owner.
Use accounting mappings consistently across periods. AHLA and HFTP identify January 1, 2026 as the adoption date for USALI’s 12th Revised Edition; ask the accountant to explain presentation changes before treating them as economic improvement. AHLA/HFTP — USALI 12th Revised Edition announcement.