Record the decision, the limits and the people authorised to act. One page should let an adviser understand what would change your recommendation before you send a large data room.
- [ ] Property or target area, legal room count if known, current use and affiliation.
- [ ] Decision: acquisition, operator appointment, affiliation, conversion or refinancing.
- [ ] Deadline and its source: exclusivity expiry, loan maturity, notice date or owner meeting.
- [ ] Proposed ownership and operating roles; identify who will sign and who controls funds.
- [ ] Total capital available and any allocation limits; distinguish committed money from intended fundraising.
- [ ] Hold period, required owner control, service proposition and downside tolerance.
- [ ] Available records, their periods and who has authorised access.
- [ ] Three uncertainties most likely to change price, required equity, timing or feasibility.
- [ ] The deliverable needed next: a bid range, a comparable fee schedule, a fatal-flaw report or a financing comparison.
Do not insert an assumed market cap rate, “typical” management fee or guaranteed brand uplift just to complete the form. Put a named owner and a deadline beside every missing input. The OCC’s commercial-real-estate lending handbook is useful context for reviewing repayment capacity, collateral and loan structure, but it does not supply a universal boutique-hotel leverage ratio. OCC — Commercial Real Estate Lending.